Understanding Invoice Numbering

Every invoice in JobsPaid gets a unique number automatically. Here is how the numbering works and how to customize it.

Default Format

Invoice numbers follow the format: PREFIX-COUNTRY-SEQUENCE

Examples:

• US contractor: INV-US-1001, INV-US-1002, INV-US-1003...
• Vietnam contractor: INV-VN-1001, INV-VN-1002...
• Mexico contractor: INV-MX-1001, INV-MX-1002...

Numbering starts at 1001 (not 1) to give the appearance of an established business from day one.

Customizing Your Prefix

To change "INV" to something else (e.g., your initials or company code):

1. Go to Settings → Business Profile → Invoice Prefix
2. Enter your preferred prefix (e.g., "CP" for Carlos Plumbing → CP-US-1001)
3. Save

Prefixes can be 1–6 characters, letters only.

Quote Numbers

Quotes use a separate sequence with your quote prefix (default: QT-US-1001). Customize via Settings → Invoice Prefix → Quote Prefix.

Receipt Numbers

Receipts are numbered the same as the invoice they come from, with an -R suffix (e.g., INV-US-1001-R).

Duplicate Numbers

Each contractor has their own separate numbering sequence — numbers are unique per contractor account, not globally across all of JobsPaid.

Gaps in Numbering

If you delete invoices, there will be gaps in the sequence (e.g., you may go from INV-US-1005 to INV-US-1007). This is normal and does not affect your records. Invoice numbers are advisory identifiers, not regulated serial numbers.